Privacy

At Samurai.ai we are committed to protecting the privacy of our users and we therefore ask that you please read our Privacy Policy before providing us with any information about you or any other person (“Personal Information”).

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Our use of your private information

For the purpose of the Data Protection Act 1998 the data controller is: Samurai.ai

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What Google User Data We Access

Our application accesses the following Google user data:

• Google Calendar Data: Includes your calendars, events, calendar lists, and calendar details such as time zones.

• Google Docs Data: Specifically, documents that are created and managed through our application.

• Google Drive Data: Access to your Google Drive files and folders to store, retrieve, and manage documents related to our services.

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How We Use Google User Data

We use your Google user data to:

• Manage Calendar Events: Schedule, edit, and delete bookings on your behalf to help you organize appointments and avoid conflicts.

• View Existing Appointments: Check your current appointments to prevent double-booking and ensure availability.

• Manage Subscribed Calendars: Access and manage your subscribed calendars to provide a comprehensive scheduling service.

• Access Calendar Details: View calendar settings like time zones to accurately schedule events.

• Create and Manage Call Logs: Generate and manage call logs in Google Docs to help you keep track of communications.

• Store and Manage Documents: Use Google Drive to store, retrieve, and manage documents and files related to your use of our services.

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With Whom We Share Google User Data

We do not share, transfer, or disclose your Google user data to any third parties unless required by law. Your data is used solely within our application to provide you with the services described.

 

Retention and Deletion of Google User Data

We retain your Google user data only as long as necessary to provide our services to you. If you disconnect your Google account or request deletion of your data, we will promptly delete your Google user data from our servers in accordance with applicable laws and regulations.

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Data Protection Mechanisms for Sensitive Data

We are committed to safeguarding your sensitive data and employ various measures to protect it:

• Encryption in Transit and at Rest: All sensitive data transmitted between your device and our servers is encrypted using industry-standard protocols like SSL/TLS. We also encrypt sensitive data stored on our servers to prevent unauthorized access.

• Access Controls: We restrict access to sensitive data to authorized personnel only. Robust authentication mechanisms and role-based access controls ensure that only those who need access can obtain it.

• Secure Storage Facilities: Our servers are housed in secure data centers equipped with advanced security measures, including firewalls, intrusion detection systems, and 24/7 monitoring.

• Data Minimization: We collect only the data necessary to provide our services and retain it only for as long as needed for the purposes outlined in this policy.

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Cookies

Our website uses cookies – small text files that are stored on your computer or in your browser – to help us to monitor how visitors use our site and allow us to maintain the optimum experience for website users. The website does not store or capture personal information about you when you visit it, it merely records traffic information. This means information about all of our visitors collectively, for example, the number of visits the website receives. In order to respect our visitors’ rights of privacy, this information is anonymous and no individual visitor can be identified from it. You can disable and delete cookies by changing the appropriate setting within your browser’s ‘Help’, ‘Tools’, or ‘Settings’ menu. If you want to delete any cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that stores cookies. If you want to stop cookies from being stored on your computer in the future, please refer to your browser manufacturer’s instructions by clicking “Help” in your browser menu. Further information on deleting or controlling cookies is available at aboutcookies.org. Please note that by deleting our cookies or disabling future cookies you may not benefit from features of our site.

 

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses cookies (text files placed on your computer) to help website operators analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators, and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. We take all reasonable precautions to protect our visitors’ information, both on and offline. If your personal information changes, please let us know and we will correct, update or remove any information that we hold about you on our active databases. We may however need to retain archive copies of that personal information for legal or audit purposes. If you have any queries regarding the way in which Samurai.ai handles data collected from you on this website, please contact us.

 

Monitoring

Please note that if you communicate with us electronically, including by e-mail, telephone, or fax, this communication may be randomly monitored and/or recorded to protect the interests of our business and our customers. This includes for the purposes of maintaining customer/service quality standards, detection of and/or prevention of crime and to ensure that Samurai.ai employees comply with legal obligations and Samurai.ai policies and procedures (including our customer relations practices).

 

Hyperlinks

We may provide hyperlinks from this website (‘the Site’) to websites of other organizations including websites of associated companies. Please note that this Privacy Policy applies only to this Site and that Samurai.ai will not be liable for the contents of linked websites or any transactions carried out with organizations operating those websites. Requests for access to personal information We are happy to provide you with details of the Personal Information, which we process about you. To protect our customers’ personal information, we follow strict storage and disclosure procedures, which means that we will require proof of identity from you prior to disclosing such information. We may charge a small administration fee in relation to any requests for access to personal information. Please direct any such request to The Data Control Officer, Samurai.ai

 

Information updates

Please help us to keep your Personal Information current and accurate by contacting us if your Personal Information is or becomes inaccurate and/or out-of-date.

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Contacting us

If you do not want us to use your Personal Information in the manner set out in this Privacy Policy, need to advise us of any changes to your personal information, or would like any more information about the way in which we collect and use your Personal Information, please contact the Data Control Officer at Samurai.ai.

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Security

As you may be aware, no data transmission over the internet can be entirely secure. As a result, while we will always use reasonable endeavors to protect your Personal Information, we cannot guarantee the security of your Personal Information and the use of our Site (including the e-mail facilities) is at your own risk.

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Changes to this policy

This Privacy Policy will change from time to time, and you should check the Site on a regular basis to ensure that you are aware of our most recent policies (including this Privacy Policy and the Terms relating to your use of the Site).

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User declaration

By providing us with any Personal Information you consent to the use of your Personal Information for the purposes and in the manner set out in this Privacy Policy.

 

Site disclaimer

The information published on this website is provided as a convenience to visitors and should be used for information purposes only and is subject to change without notice. None of the information contained in this website constitutes financial or other professional advice in any way. If you require additional information, you should contact one of our personnel. While we use reasonable efforts to ensure that the information contained on this website is current and accurate at the date of publication, no warranties are made, either expressed or implied, as to the reliability, accuracy, or completeness of the information. We accept no liability for any loss arising directly or indirectly from the use of or action taken in reliance on such information. These documents should not be copied, reproduced, or redistributed, in whole or in part. No warranty is given as to the freedom of this website from errors, defects, viruses, malicious programs, or macros. Links from this website exist for information only and we accept no responsibility or liability for the information contained on any such site. The existence of a link to another website does not imply or express endorsement of its provider, product, or services by us. Links to this website are not permitted without our prior written consent. Please note that clicking on links to external websites will cause you to leave this website.